2025-2026 Program and Budget Handbook

Program and Budget Guidelines ✔ - Budget Guideline is applicable to the program ✖ -Not Allowed

Title I & CSI 7S046 - 7T691

Title III 7T197

Submission of Required Documents 28. Prompt Submission of Title I Related Documents: Title I regulations require that a school has a completed SPSA and a SPSA Evaluation as well as a School Site Council (SSC) that meets state composition requirements for the current year’s Title I funds to be expended. Therefore, if a school has not provided the required documentation by the specific deadlines, the school’s Title I budget will be frozen until the required documentation (completed SPSA, SPSA Evaluation, SSC Certification) has been submitted. Using Title I Funds to Purchase Items 29. Approved SPSA and SPSA Modification: In order to spend Title I or Title III funds, schools must have an approved SPSA/SPSA Modification for the current school year. To verify if the school’s plan has been approved, the following phrase appears on the School Identification page: “Approved by Federal and State Education Programs with authority as delegated by the Board.” For an approved SPSA Modification, all applicable signatures must be on the modification. 30. Review Process: There is a review process for all Title I non-payroll expenditures (Conference Attendance, Contracts, Curricular Trips, Equipment, General supplies Technology, Other Books, Software licenses, Supplemental Instructional Materials) purchased through Ariba, Imprest, or P-Card. Schools are required to upload the required Title I documentation. Please refer to the Title I Cheat Sheet for the specific documents required for each expenditure. Failure to provide documentation will result in a delay in the processing of the order or reconciliation. Please plan accordingly. 31. Title I Deadline Dates That Fall on a Weekend or a Non-Work Day: the new deadline will be on the next workday. 32. Miscellaneous Bill Payments: This form of payment is not an allowable payment option for schools when using Title I funds. 33. Potential Funding Variance (PFV): A potential funding variance is a set aside for programs 7S046, 70S46, 7E046, and 7T691. The PFV is used for adjustments within the year. In the case that the PFV is not enough for an adjustment, the school may need to make necessary modifications to The freezing of a school’s Title I budget will also pertain to missing Categorical Equipment Inventory (CEI) and unpaid paybacks.

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