2025-2026 Program and Budget Handbook

Program and Budget Guidelines ✔ - Budget Guideline is applicable to the program ✖ -Not Allowed

Title I & CSI 7S046 - 7T691

Title III 7T197

Division has information online regarding vendors who meet this requirement. 24. Test Preparation Materials: Title I funds may not be used to purchase test preparation materials. The intent of these funds is for intervention, including materials that are used for academic preparation and are embedded in the standards-based instructional program. 25. Visual & Performing Arts and PE Materials: Categorical funds may not be used for Supplemental Instructional Materials (SIM) to support A-G required Visual and Performing arts and Physical Education in secondary schools. Procurement End of Year Deadlines 26. Title I Other Expenditures: In order for students to benefit from the Title I funds in the year that the funds were allocated, the deadline for Title I program expenditures will be fixed earlier than general Procurement, P Cards and Imprest cut-off dates. All Title I Ariba Procurement Requisitions (PRs) (except for equipment which must be ordered by January 30 th ) and Imprest Claims must be received by 5 pm on May 5th to be considered for processing. All Title I P-Card purchases must be made by May 5th to be considered for processing (verified by the invoice date). Please plan accordingly. To assist in the process of using Title I funds to purchase goods and services, please review the following documents regarding the procedures and documentation required: • BUL-134711.0, Additional Review Process for Title I Expenditures • BUL-134710.0, Restricted use of P-Card, Ghost Card and Travel Card (T-Card) for Title I Program Purchases • REF-1706.4, Imprest Funds • Title I Cheat Sheet 27. Goods Receipt: Goods receipt for all expenditures including Title I must be processed in Ariba on or by June 30 th of the current school year otherwise, it will be considered a disallowed expenditure for the following fiscal year and schools will be required to pay back with general funds. Schools will be responsible for ensuring that goods and services will be delivered on or before June 30. Any open POs will be closed. If schools do not do the GR on time and there are pending invoices due to goods/services being rendered, then the schools will be responsible for securing another method of payment for the vendors.

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