2024-2025 Program and Budget Handbook

Office Technician/Senior Office Technician

The Office Technician/Senior Office Technician provides a variety of clerical duties of a routine and recurring nature to support the Title I program. • These positions must be specifically described in the School Plan for Student Achievement (SPSA). • These positions support the Title I Office and/or an out-of-classroom support personnel that is 100% funded with Title I funds. During Federal Program Monitoring (FPM), these positions may be interviewed by the reviewers from the California Department of Education. Based on the District’s Class Description of these positions, the following are the distinguishing characteristics between the two positions: • An Office Technician performs a variety of clerical duties ranging from entry level to those requiring the exercise of judgement based on training and experience. • A Senior Office Technician performs a variety of moderately to highly complex clerical duties that require strong independence of judgement and action. The duties typically require extensive contacts with others and responsibility for specific functions of an office and may include manipulating spreadsheets and providing work direction to a small group of personnel. Typical duties of a Title I-funded Senior Office Technician/Office Technician are associated with Title I compliance requirements [e.g., categorical equipment inventory, time reporting documentation, Title I student data files, School Site Council minutes, Title I parent communications, etc.] Office Technician • Because of the Supplement not Supplant requirement, this position may be funded once the base program has been met. •

• Prepares a variety of letters, memos, forms, reports, arithmetical summaries, and other material that supports the Title I program, typically using computer software; • Compiles, interprets, and codes data from various sources; enters data utilizing computer systems and programs for functions such as procurement, finance, student attendance, and personnel; and prepares related Title I reports; • Checks Title I program forms and records for completeness and accuracy; • Maintains files, records, and other Title I information such as student intervention,

professional development, purchase orders, meal applications, and equipment inventory; • Responds to school staff/parent inquiries by telephone and in person to provide or request information on the Title I program; • Orders, receives, and distributes supplemental instructional materials and equipment; • Receives, sorts, and distributes incoming and outgoing Title I correspondence; • Operates a variety of office equipment, e.g., computers, printers, copiers, fax machines, etc.; • Reports software and hardware problems for Title I equipment to the ITD Helpdesk;

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