2022-2023 Program and Budget Handbook

Note: Contracted personnel may not perform the duties of any classified, unclassified, or certificated Curricular Trips/Conferences/Professional Development Identify conferences, professional development or curricular trip destinations. Curricular trips are to supplement the core instructional program and to improve academic achievement for participating students. A description of these services, activities and the established need must be included in the SPSA. As part of the monitoring process, there will be an additional review process for Curricular Trips/Conferences/Professional Development purchased with Title I funds and it will require schools to upload the required Title I documentation (SPSA page, quote/invoice, conference flyer, Approved Travel Request Notification (ATRN) for staff or approved 10.12.2 Travel Claim form for parents) in the Shopping Cart and/or P-Card/Imprest Fund reconciliation. For virtual conferences, the ATRN (for staff) and the 10.12.2 form (for parents) may not be needed. Please consult with procurement for the most up-to-date information. The additional review process will also include trips that are booked directly with the District’s Transportation Branch. Job Descriptions A description of supplemental services provided for participating students of the particular categorical program and the established need for the applicable personnel must be included in the SPSA page. The person occupying the position should be familiar with the written description in the Supplemental Services section/applicable Policy Guide and should perform only those duties.

employee. Questions should be referred to the Contract Administration Branch at (213) 241-3039.

Based on the Education Department General Administrative Regulations (EDGAR), 2CFR Part 200 Section 200.438, costs of entertainment including amusement, diversion, and social activities and any associated costs are unallowable with federal funds (Title I). As a result, for curricular trips/conferences/professional development that might be interpreted as “entertainment” or not benefiting the at-risk Title I students but that the school considers instructional and is requesting to be funded with Title I, there will be a higher burden of proof. Therefore, the FSEP office may require additional documentation and/or information (i.e., lesson plan, purpose and intent, who will be attending, how the expenditure will benefit students academically, how the expenditure supports your academic program, the data used to determine the need, who will monitor implementation of this strategy prior to approval.

For multi-funded positions (funded from more than one program), indicate the proportion of the time provided to students from each funding source. Multi-funded personnel must document actual time, and that time must support cost distribution to each program, including District services.

74