2022-2023 Program and Budget Handbook

For employees who are fully funded by a single federal categorical program during the fiscal year, two certifications (Periodic Certifications) are necessary—one covering the first half of the fiscal year and the other covering the second half of the fiscal year. Certification should indicate that the employee spent 100 percent of his or her time on the single federal program that funded the employee. The Supervising Official with first-hand knowledge of work performed by the employee(s) should prepare, sign, and date the certification. Note: In general, if school-site employees are funded solely by the Title I Schoolwide Program, they should complete a Periodic Certification semi annually of such employment and not a Multi funded Time Report each pay period. However, there are certain exceptions to this as noted in BUL 2643.10, Documentation for Employees Paid from Federal and State Categorical Programs. All multi-funded time reports should be submitted to the time reporter at the end of each month. All Periodic Certifications should be completed by the school by January 31 st and July 31 st . Capitalized equipment is a restricted item, and requires prior approval from CDE, see Program and Budget Guideline #66 for details. Capitalized Equipment shopping carts must be submitted in SAP by January 30th so that equipment is received by May 5th of the current school year . Maintenance and Rental of Equipment Schools should place sufficient funds in the Maintenance of Equipment accounts to pay for any needed repairs. All Maintenance of Equipment including Rental of Equipment must be split funded with general funds with no more than 50% charged to Title I. This cannot be used for the Toshiba Unified Project. Inventory of Equipment

Day-to-Day Substitutes who are federally funded for one or more of their assignments should complete a Periodic Certification (see attachment B1-B2, BUL 2643.10, Documentation for Employees Paid from Federal and State Categorical Programs) for each day of substitute time . The substitute sign-in log that lists the program code and teacher’s name, and signature could be used to meet this requirement. If using a Periodic Certification, the school should complete this document for the employee and get the Supervising official’s signature after each federally funded assignment. Substitutes may not be purchased for the purpose of releasing teachers for curricular trips. All personnel who are compensated from more than one federal and/or state categorical resource must complete either a Periodic Certification form or a Multi-funded Time Reporting form (Refer to BUL-2643.10, Documentation for Employees Paid from Federal and State Categorical Programs). Schools operating an approved Schoolwide Program (SWP) and using only these federal monies to fund positions do not need to complete a Multi-funded Personnel time-reporting record sheet. Equipment All expenditures for equipment should be planned so that categorical funds clearly supplement the Schools can submit a shopping cart order if there are funds in the corresponding commitment item line. Equipment shopping carts are part of the Title I additional approver workflow process and will require an attached quote and SPSA page. In addition, the school’s CEI will also be reviewed by FSEP before all equipment (Capitalized, Non Capitalized and General Supplies-Technology) purchases. Contact your Local District Title I Coordinator if you have any questions. General Supplies-Technology and Non-Capitalized Equipment should be received by May 5 th . District-funded program. Purchase of Equipment

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