2022-2023 Program and Budget Handbook

Program and Budget Guidelines

Title III 7T197

Title I 7S046

Code 13027 (or comparable general fund program) may be used to offset the negative ending balances in non-carryover programs codes (such as Title I and Title III). As part of the monitoring process during the school year, FSEP will periodically conduct reviews of schools’ Title I payroll and nonpayroll expenditures for overdrafts, unfunded expenditures and unallowable items. 15. Rental of Facilities: Rental of facilities is not allowable with federal resources by school sites. 16. Salary Savings: A Budget Adjustment is required to capture salary savings for a position that is vacant for a minimum of 20 work days . 17. New Schools or Schools New to Title I: For schools new to Title I or new schools opening, all Title I funds are placed in Pending Distribution. Prior to the formation of the SSC and the development and approval of the SPSA, a reasonable amount of funds can only be transferred to Teacher X-time. These expenditures must be approved by the Local District Director or Community of Schools Administrator.

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18. Postage: Stamps and postage fees are not allowed . 19. Unallowable Positions: Program funds cannot be used to purchase Administrator positions, TSP Advisor, Campus Aide, School Supervision Aide, Custodian, or Dean positions. The Estimated Rate Sheets list positions that may be allowable to support the program Certificated (Teachers, Out-of-Classroom Personnel, Itinerants, Teaching Assistants), Classified and Unclassified Personnel 20. Certificated Basis: Certificated positions funded with categorical resources may only be budgeted on “C” basis.  21. Counselors: Only Title I Schoolwide Program schools may purchase counselors to reduce student-to-counselor ratio. 

22. CSR Teachers and District Norming: Only Title I Schoolwide Program schools may purchase register-carrying teachers to reduce class size for Literacy, Mathematics, Science, and Social Studies. Title I funds are supplemental and therefore cannot supplant the core program (normed teacher allocation). Since the purpose of a CSR teacher is to reduce class size, schools must maintain the number of norm teachers that was allocated to the school in order to purchase a CSR teacher with Title I funds. The minimum allowable when funding CSR teachers with Title I resources is 0.2 FTE (1 day). If funding more time than 0.2 FTE, additional time may be purchased in the following recommended increments: 0.40, 0.50, 0.60, 0.80, 1.0. These increments are recommended to facilitate allocation of substitute days. Although 0.5 is not an increment of 0.2, it is allowed because it is considered one half of a position. The appropriate time reporting documentation is required. 23. Day to Day Substitute Benefited Absence: A maximum of four (4) days of Day-to Day Substitute Benefited Absence (Budget Item #10562) must be budgeted in Title I to cover the benefited absence of register carrying/class-size reduction (CSR) teachers purchased from Title I. Per the General Fund Manual, “if the register-carrying teacher is fully funded with specially-funded programs (e.g., Title I), the District allocates 6 substitute days after norm day”. This means that Title I will pay for 4 of the 10 substitute days of a register-carrying teacher and the District will pay for the other 6 days. When funding less than 1.0 FTE, the number of days should be equivalent to the percentage/number of the position that is purchased (prorated based on the full-time equivalency). This means that if the school is only using Title I funds to pay for ½ of

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