2022-2023 Program and Budget Handbook

Equipment, Supplies, and Expense Reimbursement A. Alteration and Improvement of Buildings … Alterations and Improvements (A & I) is not an allowable expenditure with Title I funds. B. Equipment …show amounts for audiovisual and C. Rental of Equipment …enter the amount for lease agreement for instructional equipment. Title I schools wanting to budget Maintenance of Equipment and Rental of Equipment costs using Title I funds must budget this as a multi funded cost attributing no more than 50% to Title I. D. Custodial Supplies …limited to those

other equipment with a total final cost of $500 (including tax, shipping and other ancillary charges) or more separately on your budget. All equipment purchases must be described and justified in the SPSA page. The description should make clear how the equipment supports the instructional program and how students will benefit from its use. Cost estimates regarding installation charges may be obtained from the vendor or the Maintenance and Operations office. Purchase of equipment—copy machines, computers, poster maker, 3-D printers, etc.— should be supplemental, reasonable, not excessive. Equipment purchased for non classroom use must be placed in offices related to the categorical program from which it is funded. These expenditures cannot replace the basic responsibility of the District to fund equipment. Title I schools wanting to purchase or lease an additional copier using Title I funds, must first ensure that the school already has a dedicated copier purchased with non-federal funds for general purpose use. Schools and offices must place a red label on all equipment purchased with categorical funds. Labels may be obtained from your Local District Title I Coordinator or the Federal and State Education Programs Branch. Equipment purchased with categorical funds, especially at a Title I Targeted Assistance School, must be for identified student use only. Note: Please refer to the California Accounting Manual and BUL-3508.8, Inventory Requirements for Equipment Purchased with Categorical Program Funds, (Attachment C) before discarding equipment purchased through categorical funds.

consumable supplies (toilet paper, toilet seat covers, soap, paper towels, trash bags) used in connection with Title I Intervention program services. The restriction has been lifted for custodial supplies but it is part of the additional approver process. The allowable allocation is limited to $1.25 per student per Title I Intervention session. Schools will need to submit the following in the Shopping Cart: SPSA page, quote, and the flyer or notification to parents describing the intervention. The description must include: • The date and time • Number of sessions and total number of days • Approximate number of students Instead of a flyer, schools may submit a signed copy of Attachment A (Intent To Offer) from the Locally Designed and Funded Intervention Programs reference guide issued by Beyond the Bell. E. Supplemental Instructional Materials (SIM formerly called IMA) …Supplement the instructional program (ELA, Mathematics, History/Social Science, Science) and are not required by the core curriculum. SIM are specific to the classroom, delivery of instruction, and intervention. Examples include: • Classroom library books

• Supplemental publisher workbooks • Realia such as visuals (maps, charts) • Manipulatives • Scientific Calculators • Science Kits (labs)

34