2022-2023 Program and Budget Handbook

Program and Budget Guidelines

Title III 7T197

Title I 7S046

for Student Achievement (SPSA). The SPSA is an auditable document during Federal Program Monitoring (FPM) reviews and other audits. All expenditures must be allowable in accordance with program regulations and meet federal cost principles such as “necessary” and “reasonable”. The FSEP office routinely monitors all Title I expenditures throughout the year. For expenditures that are questionable, FSEP may require additional information and/or documentation (i.e., lesson plan, purpose and intent, who will be attending, how the expenditure will benefit students academically, how the expenditure supports your academic program, what data was used to determine the need, how will the effectiveness of this strategy be monitored). In instances where expenditures are deemed unallowable, schools will be required to use general funds to pay back the Title I/Title III program. 7. Feeder Schools Allocations: Feeder schools will receive a percentage of their allocations in Fiscal Year (FY) 2022-2023. These allocations are based on E-cast enrollment figures as of February. Please note that if actual norm day enrollment is lower than projected, the feeder school is responsible for that difference and will be required to return the overage and to fund positions from other school site resources. 8. Funds in Pending Distribution (Commitment Item #430009): Ground Hog Day (February 2 nd ) is the deadline date for schools to address all Title I funds that are in the Pending Distribution commitment item. Schools will need to submit a SPSA Modification on or before February 2 nd to the Local District for approval. If the funds remain in Pending Distribution after February 2 nd and no modification has been submitted, the funds will be “swept up.” 9. Negative Budget Amount (Commitment Item #430077): Any negative budget amount under Commitment item #430077 must be zeroed out. If funds are available at commitment item # 430009, schools are advised to use this first to offset the negative budget in 430077. 10. Prior Year Credit: If issued a credit from the prior year, the funds will be returned to the central office categorical program, as a prior year credit would affect the school's current allocation and violate Title I ranking and serving rules. 11. Gifting of Public Funds Prohibition: Article XVI, Section 6 of the California Constitution prohibits the gifting of public funds including federal funds. Therefore, the use of federal grant funds for purchasing prepaid store cards—i.e. retail/grocery stores, Amazon, iTunes, convenience stores, gas cards, etc. is not allowable. Because prepaid cards are considered “cash equivalents,” their use cannot be controlled, and does not meet the necessary and reasonable standard required by federal regulations. 12. Health and Welfare Benefits: Health and welfare benefit calculations for both classified and certificated staff have been updated to better align with positions funded with general funds or categorical resources. See your Fiscal Specialist for details. 13. Mileage: Reimbursement only for school employees who participate in Title I program activities such as Title I funded workshops and Title I meetings. The purpose and need for mileage must be specifically described in the SPSA. Mileage reimbursement for parents attending workshops should follow the guidelines in BUL-6748.2, Parent Conference Attendance . Note: Mileage for itinerants (Nurses, PSW, PSA Counselors, other itinerants) cannot be charged to the school’s Title I budget. 14. Penalties and Payback to the Title I Program: All penalties for non-allowable items must be funded with general funds regular program resources. Per the District’s annual carryover memorandum that is issued yearly, any positive ending balance in Program

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