2022-2023 Program and Budget Handbook

Program and Budget Guidelines

Title III 7T197

Title I 7S046

Multi-Funded Time Report each pay period (BUL-2643.10, Documentation for Employees Paid from Federal and State Categorical Programs). In addition, the FSEP website has a link to access all the Title I Time and Effort reporting documents and a FAQ section. 96. Time and Effort Reporting Requirement for Employees Multi-funded with Federal Funds and Other General Funds : Please refer to BUL-2643.10, Documentation for Employees Paid from Federal and State Categorical Programs for guidance. In addition, the FSEP website has a link to access all the Title I Time and Effort reporting documents and a FAQ section. 97. Time and Effort Reporting Certification Deadline: Please follow the time reporting payroll certification deadline as issued by Payroll Services Branch for the fiscal year to avoid disallowed payroll expenditures that may hit the following fiscal year. Schools will be required to pay back disallowed payroll expenditures with the school’s general fund account. 98. Swapping Position Control Numbers: Because of Time & Effort reporting requirements, the swapping of a position that has been funded at the beginning of a school year with general funds to one that is funded with Title I requires approval from the Title I Office. Any requests for swapping will require the LD Title I Coordinators’ approval. 99. Retroactive Payroll Using Title I Funds: Because Time & Effort certification forms are required to be completed “in a timely manner,” schools will not be able to use Title I to retroactively pay staff who were either funded from general fund and/or attended a training paid from general funds. The only exception is for those instances where the employees are able to complete a periodic certification or a monthly multi-funded time report that is due at a future date and even this exception has to meet special conditions. Please contact your LD Title I Coordinators for guidance. Using Title I Funds to Purchase Items 100. Approved SPSA and SPSA Modification: In order to spend Title I or Title III funds, schools must have an approved SPSA/SPSA Modification for the current school year. To verify if the school’s plan has been approved, the following phrase appears on the School Identification page: “Approved by Federal and State Education Programs with authority as delegated by the Board”. For an approved SPSA Modification, all applicable signatures must be on the modification. 101. Review Process: There is a review process for all Title I non-payroll expenditures (Conference Attendance, Contracts, Curricular Trips, Equipment, Other Books, Software licenses, Supplemental Instructional Materials) purchased through the Shopping Cart, Imprest, or P-Card. Schools are required to upload the required Title I documentation. Please refer to the Title I Cheat Sheet for the specific documents required for each expenditure. Failure to provide documentation will result in a delay of the processing of the order or reconciliation. Please plan accordingly. 102. Title I Deadline Dates That Fall on a Weekend or a Non-Work Day: the new deadline will be on the next workday. 103. Miscellaneous Bill Payments: This form of payment is not an allowable payment option for schools when using Title I funds. 104. New Potential Funding Variance (PFV): If a school purchases a position in addition to the District staffing levels, the cost of the position's salary increases, salary step advancement, differential, increase in fringe benefits, and health and welfare, if any, is the responsibility of the school and should be funded appropriately.

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