2022-2023 Program and Budget Handbook

Program and Budget Guidelines

Title III 7T197

Title I 7S046

retirement system”. The school is required to budget for these expenses. Contact your fiscal specialist for more information on the additional cost. 89. Community Representative Z-Time: This item is not allowable in Title I 90. Parent Conference: There is no longer a $1,500 limit on parent conference attendance. In addition, there will be a review process for conferences purchased with Title I funds. The review process will require schools to upload the required Title I documentation (SPSA page, conference flyer, quote/invoice and approved 10.12.2 Travel Claim form) in the Shopping Carts and/or P-Card/Imprest reconciliations). 91. Parent Training Allowance: Parent Training Allowance is allowable in 7E046 only . Parent Training Allowance to pay for childcare is allowable through general and Title I parent funds with the attachment of a birth certificate for school records. Please see BUL-6748.2, Parent Conference Attendance. Procurement End of Year Deadlines 92. Title I Other Expenditures: In order for students to benefit from the Title I funds in the year that the funds were allocated, the deadline for Title I program expenditures will be fixed earlier than general Procurement, P-Cards and Imprest cut-off dates. All Title I Shopping Carts (except for equipment which must be ordered by January 30 th ) and Imprest Claims must be received by 5 pm on May 5th to be considered for processing. All Title I P-Card purchases must be made by May 5th to be considered for processing (verified by the invoice date). Please plan accordingly. To assist in the process of using Title I funds to purchase goods and services, please review the following documents regarding the procedures and documentation required: • BUL-6517.1, Additional Review Process for Title I Expenditures (Shopping Carts, Imprest Reconciliations, P-Card Reconciliations and Payroll Overdrafts) • BUL-6518.1, Restricted use of P-Card, Ghost Card and Travel Card (T-Card) for Title I Program Purchases • REF-1706.4, Imprest Funds • Title I Cheat Sheet 93. Goods Receipt: Goods receipt for all expenditures including Title I must be processed in SAP on or by June 30 th of the current school year otherwise, it will be considered a disallowed expenditure for the following fiscal year and schools will be required to pay back with general funds. Submission of Required Documents 94. Prompt Submission of Title I Related Documents: Title I regulations require that a school has a completed SPSA and a SPSA Evaluation as well as a School Site Council (SSC) that meets state composition requirements in order for the current year’s Title I funds to be expended. Therefore, if a school has not provided the required documentation by the specific deadlines, the school’s Title I budget will be frozen until the required documentation (completed SPSA, SPSA Evaluation, SSC Certification) has been submitted. The freezing of a school’s Title I budget will also pertain to missing Categorical Equipment Inventory (CEI) and unpaid paybacks. Time and Effort Reporting 95. Time and Effort Reporting Requirement for Employees Funded 100% from Title I and Title III: If employees are funded solely by the Title I Schoolwide Program, they should complete a periodic certification semi-annually of such employment and not a

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