2022-2023 Program and Budget Handbook

Program and Budget Guidelines

Title III 7T197

Title I 7S046

Budget General Guidelines 1. Administrative X-Time: Administrative salaries for intervention and/or site-based professional development (PD) on unassigned days and/or Saturdays can be purchased during budget development (for additional information please refer to BUL-101500.0, Extra Duty Pay for Certificated Administrators Policy, dated November 9, 2020) . Schools purchasing Administrative X-time are required to maintain documentation such as approved Request for Extra Duty Pay for Certificated Administrators forms (approved by LD Superintendent) along with the intervention flyer and/or PD agenda for auditing purposes. For a Budget Adjustment Request (BAR) after budget development, this documentation will need to be submitted with the SPSA modification and BAR. For an administrator who is supervising intervention or facilitating a PD, up to one additional hour beyond the instructional program day or PD may be paid to the administrator for in-person events, and up to 30 minutes for remote/virtual events. For example, if the in-person intervention instructional program is scheduled for 8:00 a.m. to 12:00 p.m. (4-hour student intervention), the most that a supervising administrator can be paid for the day with Title I funds is 5 hours. If the remote/virtual intervention instructional program is scheduled for 8:00 a.m. to 12:00 p.m. (4-hour student intervention), the most that a supervising administrator can be paid for the day with Title I funds is 4.5 hours. Note: If budgeting X-Time for Assistant Principal, Secondary Counseling Services (APSCS), use Counselor X-Time Budget Item #11087. 2. Alterations and Improvements: Alterations and Improvements (A&I) of facilities is not allowed with Title I funds. 3. Allocations: The following applies to allocations for categorical resources: • All new, sending, and reconfigured schools will receive 90% of their estimated Title I allocation. • All existing schools will continue to receive 100% of their Title I allocation, adjusted for mandated set-asides if applicable 4. Arts: When funding with Title I resources, the Arts may be utilized to enhance students’ academic skills that support proficiency in English/Language Arts and Mathematics; however, allowable expenditures for this purpose are limited to the following services: • Contracted Instructional Services may be funded. These services must incorporate the Arts in supporting Tier II intervention in English/Language Arts and Mathematics for students not meeting grade-level standards. • Professional Development that ensures teachers are skilled in delivering Tier II intervention that integrates Arts strategies designed to enhance students’ academic skills in English/Language Arts and Mathematics. Based on the Education Department General Administrative Regulations (EDGAR), 2CFR Part 200 Section 200.438, costs of entertainment including amusement, diversion, and social activities and any associated costs are unallowable with federal funds (including Title I). 5. Budget Assistance: Schools should contact the Local District fiscal specialist for budget development, budget transfers, and the Position with Incumbent (PWI) Request for federal and state funded employees. 6. Expenditures and SPSA, and Repayments: The use of all federal funds allocated to school sites (i.e., Title I and Title III) must be adequately described in the School Plan

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