2022-2023 Program and Budget Handbook

Program and Budget Guidelines

Title III 7T197

Title I 7S046

83. SIM: A reasonable amount of a school’s allocation can be budgeted in SIM. The specific item(s) or supplemental program must be described in the SPSA. In addition, there is a review process for SIM items purchased with Title I funds and will require schools to upload the required Title I documentation in the Shopping Cart. Please see BUL-6518.1, Additional Review Process for Supplemental Instructional Materials (SIM) Purchased with Title I Funds for more information. Schools can use Title I funds to purchase certain supplemental instructional materials in the General Stores Catalog in SIM. For a list of these items, please go to the FSEP or General Stores Distribution website. If a quote has a separate cost for PD services, schools will need to budget the PD contract under commitment item 580030 (Contracted Instructional Services) in addition to the software license budget item (Renewal – Commitment Item 580020 or New License – Commitment Item 430010). • If the quote does not have a separate charge for the PD, the entire cost can be charged to the Software License commitment item. 85. Start and End date of Software Licenses Purchases : The latest start and end date for a new or a renewal of a software license contract must occur by May 5th and end by June 30th of the current school year when using the current year’s Title I funds*. Per District’s MEM-2464.17, Carryover Policies For School Account Balances as of June 30, 2021, “instructional materials and other school allocations are intended to provide services and resources for a school’s population in the year of allocation.” This memorandum is issued annually. To avoid any delays in processing, please ensure that invoices and quotes for software licenses reflect the subscription period. *The end date for software licenses regardless of when the licenses were purchased/ renewed must be June 30 of the current school year. An exception will be made for schools that need access to the licenses through the month of July. With that exception, the end date must be July 31 of the new school year. As a reminder, the goods receipt must be processed in SAP by June 30 of the current school year. 86. Test Preparation Materials: Title I funds may not be used to purchase test preparation materials. The intent of these funds is for intervention, including materials that are used for academic preparation and are embedded in the standards-based instructional program. 87. Visual & Performing Arts and PE Materials: Categorical funds may not be used for Supplemental Instructional Materials (SIM) to support A-G required Visual and Performing arts and Physical Education in secondary schools. Parent and Family Engagement 88. Community Representatives: Because of the passage of Assembly Bill (AB) 670 (Chapter 582/2017), Community Representatives were placed into classified service. Schools can now purchase 1, 2, 3, 4, 5, and 6-hour positions. A school will not be allowed to fund any new 8-hour Community Representative; however, existing 8-hour position may continue. Schools can only multi-fund this position with 7E046 and 7S046 in 5% increments. No multi-funding with General Funds will be allowed. Please note per BUL-4814.2, Multiple Assignments: “Classified employees who work 1000 hours or more in a fiscal year are permanently enrolled into the California Public Employees’ Retirement System (CalPERS), thereby causing both the District and the individual to contribute to the 84. Software Licenses with Professional Development (PD): •

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