2022-2023 Program and Budget Handbook

Program and Budget Guidelines

Title III 7T197

Title I 7S046

All other general supplies expenditures (e.g., bond paper, pencils, pen, folders, coloring pencils, crayons, paint, etc.) remain unallowable when funded with Title I resources. 77. Restrictions on the Purchasing of Title I Equipment (second approver and multi funding of equipment): • The verification of the allowability of the equipment purchases will be monitored through the additional approver process in Shopping Cart. • A manual Budget Adjustment Request (BAR) process will be required for Capitalized Equipment. • Schools are not allowed to multi-fund equipment with Title I and general fund. The only exception is if the equipment is being multi-funded with all federal Title I funds (7S046, 7E046, and 7T691). • The installation and mounting of equipment is considered Alterations and Improvement (A&I) and should not be charged to Title I funds. Schools are advised to use a general fund source to cover these costs. • If there are not enough Title I funds to cover the cost of the equipment, the school has the following options: 1) Reduce the number of equipment to be purchased 2) Submit two separate purchase orders – one for the equipment purchased with Title I funds and one for the equipment purchased with general funds. Excluding new schools, if the school has not submitted a completed 2021-2022 Attachment B from BUL-3508.8 (Categorical Equipment Inventory including police report numbers (iSTAR or ITD Ticket number when police report is not applicable), salvage forms, date of the most current physical inventory check), the equipment purchase will not be approved. Contact your Local District Title I Coordinator(s) if you have any questions. Instructional Materials 78. First Time Purchase of Software License: For initial (first time) purchases of software licenses, use Commitment Item #430010, Budget Item #40269 (Supplemental Instructional Materials). See Program and Budget Guideline #85 for start dates of software licenses. Licenses purchases in the previous year, regardless of the funding (General or federal), are considered a renewal for the new school year. If a school is using the current year’s Title I funds, all Title I Software Licenses must be ordered in a timely manner so that software is received by May 5th of the current school year. Otherwise, per the California Department of Education fiscal auditors, the school may be required to pay back with general funds for Title I software license that is received after the May 5 th deadline. If a school is using the current year’s Title I funds, the subscription period for Software Licenses is a maximum of one year and should begin in the current school year and not extend past June 30 of the same school year. Orders with subscription periods that go beyond the June 30 deadline will be rejected. Invoices and quotes need to reflect the subscription period. In addition, there will be a review process for software licenses purchased with Title I funds. The review process will require schools to upload the required Title I documentation in the Shopping Cart. 79. General Supplies: The purchase of general supplies is limited to technology costing less than $500. Because of previous audit findings, general supplies such as bond paper, pencils, pen, folders, coloring pencils, crayons, paint, etc. are not allowable Title

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