2022-2023 Program and Budget Handbook

Program and Budget Guidelines

Title III 7T197

Title I 7S046

72. Disposal of Equipment (Stolen/Salvaged): A Disposal of Equipment form for any categorical equipment listed on the school’s CEI that is reported as stolen or salvaged must be completed within 30 days of knowledge of theft or 30 days of being salvaged. 73. Rental/Lease Equipment, Instructional: Schools that are leasing instructional equipment such as Apple computers or smart boards (excluding copiers) must budget using Rental/Lease Equipment. Rental/Lease Equipment Shopping Carts must be submitted in SAP by January 30th so that equipment is received by May 5th of the current school year. The Commitment Item is #560011 and the Budget Item is #50256. 74. Separation of Non-Capitalized Equipment from Capitalized Equipment and Ancillary Charges: Non-Capitalized Equipment purchases with a total cost of $500 to $4,999 (including tax, shipping, and other ancillary charges) and Capitalized equipment purchases of $5,000 or higher should be budgeted separately. Ancillary charges include the following: taxes, freight/shipping costs, warranty, E-waste fees, MDM License fees, LAUSD software bundle charges, Computrace Tracking Software, and technology equipment set-up fees. Additional technology accessories not included with the equipment (case, tablet keyboard, etc.) should not be included in the ancillary charges when determining the total cost of Non-Capitalized and Capitalized Equipment. These technology accessories may be purchased as General Supplies-Technology if allowable under Title I . Note: Equipment purchased with categorical funds at Title I targeted assistance schools must be for identified student use only. 75. Physical Check of Categorically Funded Equipment: A physical check of the equipment inventory must be conducted every two years, and the results must reconcile with the school’s Categorical Equipment Inventory (CEI). If a categorical equipment physical check was not performed during the 2021-2022 school year, it must be completed during the 2022-2023 school year. 76. Purchasing of General Supplies-Technology: Expenditures for General Supplies are restricted to items of equipment with a total final cost of less than $500 (including tax, shipping, and other ancillary charges) when funded with Title I resources. Examples include laptops, iPads, netbooks, projectors, document cameras, e-readers, graphing calculators, classroom printers, Fire sticks, Apple TV, flashdrives/memory cards, speakers, headphones, etc. Although these items are not required to be listed on the categorical equipment inventory, it is highly recommended that a red label should be placed on them, and the school should have a system in place for tracking and safeguarding these attractive items. Additional technology accessories include the following: tablet keyboard, computer mouse, case and computer bags. These items may be purchased as General Supplies Technology if the cost of the individual item is less than $500. The use of these items should be described in the SPSA/SPSA Modification. The following items are now allowable out of General Supplies Technology: toner, ink cartridges, toner for Title I copiers, projector bulbs, laptop/chromebook batteries, laptop/chromebook chargers. The use of these items should be described in the SPSA/ SPSA Modification. Schools can purchase computer protection software such as Deep Freeze . For the first time purchase of the software, schools must use the General Supplies-Technology commitment item #. For renewals of the software, schools must budget under Software License Maintenance (Commitment Item #580020, Budget Item #50243)

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