2022-2023 Program and Budget Handbook

Program and Budget Guidelines

Title III 7T197

Title I 7S046

In addition, because of audit findings, schools will not be allowed to book Title I curricular trips for the months of May and June if using the District’s Transportation Services Division. Schools can still utilize the P-Card or Shopping Cart to book trips through approved charter bus companies for May and June. The Title I Office will reject any request for curricular trips booked through the District’s Transportation Services Division that are scheduled for May 1 to June 30. Please be aware that the actual transportation costs, including fringe benefits and overhead charges, may be more or less than the curricular trip rate quoted in the Estimated Rate Sheets. Therefore, schools need to be mindful of overdrafts in their budget for the curricular trip expenditure line. For more information, on how the District Transportation Service Division charges for field trips, please see https://achieve.lausd.net/Page/17177. Schools will not be able to submit “Expenditure Transfer Requests” for transactions involving bus trips that are processed via transportation job cost unit. This means that the FSEP Office cannot process a request from a school to reverse the charges of a Transportation Services Division bus from general fund to Title I funds. 65. Curricular Trips with Travel/P-Card: Schools will be able to use their Travel Card (if they have applied for one) to pay for Title I allowed curricular trips with the appropriate documentation attached. Per Procurement Manual, 8 th Edition, if a school does not have a Travel Card, a P-Card may only be used if a school has obtained prior approval from the P-Card Unit. (Restricted Item): Purchase, lease, or rental of a single equipment item costing over $5,000 requires central-office approval. Since federal law states that Capitalized Equipment purchased with Title I funds requires prior written approval from the California Department of Education (CDE), schools should contact their Local District Title I Coordinators regarding additional required forms and procedures that needs to be completed along with the Budget Adjustment Request. Schools must enter the budgeted amount into the manual Budget Adjustment Request form, attach the appropriate required documentation (vendor’s quote and CDE form) and submit to the Local District (LD) for approval. Once LD reviewers have approved the request, the LD will forward the manual Budget Adjustment Request form with the vendor’s quote to the FSEP office. Once FSEP receives the approval from CDE, the Local District Title I Coordinator will inform the school that the capitalized equipment request was approved and the school can proceed to finalize the process with their fiscal specialist. 67. Categorical Equipment Inventory (CEI): Equipment inventories must be completed for all categorically funded equipment costing $500 or more. The historical inventory must be kept on file at school sites and offices. The equipment inventory must be sent electronically to FSEP. Prior to approval of any shopping cart for equipment (Capitalized, Non-Capitalized and General Supplies-Technology), the school’s CEI will be reviewed again by FSEP. Note: Schools and offices must place a red label on all equipment purchased with categorical funds. 68. Commitment Codes for Equipment: The following Commitment Items should be used when purchasing equipment: Equipment and Technology 66. Capitalized Equipment - Single Equipment Item costing $5,000 or more

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 (restricted)

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 (restricted for Capitalized

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