2022-2023 Program and Budget Handbook

Program and Budget Guidelines

Title III 7T197

Title I 7S046

admission fees may be used to provide services for eligible students (TAS) or all students (SWP) as long as it is described in the SPSA, allowable under Title l regulations and is one of the approved District sites (see District’s Approved Field Trip Site List) Admission tickets should be funded as follows: Description Budget Item Number Commitment Item Admission Tickets 50058 580005 Based on the Education Department General Administrative Regulations (EDGAR), 2CFR Part 200 Section 200.438, costs of entertainment including amusement, diversion, and social activities and any associated costs are unallowable with federal funds (Title I). For admission fees that might be interpreted as “entertainment” but that the school considers instructional and is requesting to be funded with Title I, the FSEP office may require additional documentation and/or information (i.e., lesson plan, purpose and intent, who will be attending, how the expenditure will benefit students academically, how the expenditure supports your academic program, the data used to determine the need, how the effectiveness of this strategy will be monitored) prior to approval. In addition, there will be a review process for admission fees purchased with Title I funds. The review process will require schools to upload the required Title I documentation in the Shopping Cart and/or P-Card/Imprest Reconciliation. 63. Requirements for Curricular Trips: Curricular trips (in-person or virtual) are to supplement the core instructional program and to improve academic achievement for participating students. The established need and description for such services and activities must be addressed in the SPSA including the specific names of field trip sites (with number of trips per site). Based on the Education Department General Administrative Regulations (EDGAR), 2CFR Part 200 Section 200.438, costs of entertainment including amusement, diversion, and social activities and any associated costs are unallowable with federal funds (Title I). For curricular trips that might be interpreted as “entertainment” or not benefiting the at risk Title I students but that the school considers instructional and is requesting to be funded with Title I, the FSEP office may require additional documentation and/or information (i.e., lesson plan, purpose and intent, who will be attending, how the expenditure will benefit students academically, how the expenditure supports your academic program, the data used to determine the need, how the effectiveness of this strategy will be monitored) prior to approval. In addition, there will be a review process for curricular trips purchased with Title I 64. Curricular Trips Booked through the Transportation Services Division: As with all Title I curricular trips, the destination must be specifically described in the SPSA for the determination of allowability. The Title I Office will be an additional reviewer of curricular trips that are booked through the online field trip system (ifieldtrip.lausd.net). Please plan accordingly for the additional approval process to ensure that there is enough time for booking your trip. Title I curricular trips must be booked only through the online field trip system (ifieldtrip.lausd.net) at least 15 days before the trip and must include the SPSA page that describes the destination. funds. The review process will require schools to upload the required Title I documentation in the Shopping Cart and/or T-Card/Imprest reconciliation.

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