2022-2023 Program and Budget Handbook

Program and Budget Guidelines

Title III 7T197

Title I 7S046

be exempt from such (California School Accounting Manual, 2019 Edition, Procedure 915). In addition, there will be a review process for contracts purchased with Title I funds. The review process will require schools to upload the required Title I documentation in the Shopping Cart. Note: Contracted personnel may not perform the duties of any classified, unclassified, or certificated employee. Questions should be referred to the Contract Administration Branch at (213) 241-3039. Non-Instructional Contracts, Copiers, and Maintenance of Equipment 57. Non-Instructional Contracts (Toshiba Unified Print Program) – Commitment Item #580002 : This is for funding the Toshiba Unified Print Program. Title I schools wanting to budget duplication (copying) costs using Title I funds must budget this as a multi funded cost attributing no more than 50% to Title I. An unrestricted general fund accounting line should be identified as the default account when funding the Toshiba UnifiedPrint-Toshiba Imaging Project contract. When supplementing with federal funds, the contract should be funded as “Other Non-Instructional Contracted Services” under IFS Object Code 5802, Commitment Item #580002. When reconciling the Ghost Card, the funding must be split into two separate lines with no more than half of the total dollar amount being charged to Title I funds, and the other half charged to any appropriate non-Title I fund. Please reconcile the Ghost Card expenditure using the Title I Program first to ensure that the system will direct you to the maximum 50-50 split. The above-mentioned also applies to the purchasing of copiers using Title I funds. Please review BUL-6518.1, Restricted Use of P-Card, Ghost Card and Travel Card (T Card) for Title I Program Purchases for the procedures for charging the Ghost Card. 58. Non-Instructional Contracts – Other Services (Personal Services Contracts - Non Instructional Services) – Commitment Item #580001: This item is used to purchase Information Technology (IT) service contracts for schools or central offices. Use Budget Item #50161 (Personal Service Contracts- Non-Instructional Services). 59. Maintenance of Equipment (Commitment Item #560006) and Rental of Equipment (Commitment Item #560011): Title I schools wanting to budget Maintenance of Equipment and Rental of Equipment contracts must budget 50/50 for each piece of equipment, i.e., duplicating machines, poster makers, and laminating machines, attributing no more than 50% of the cost to Title I. 60. Duplo Machines: For schools purchasing copiers such as Duplo machines from Title I, additional information may be requested to ensure that Title I is not paying the majority of the copying charges at the school. Other Non-Instructional Contracts (Toshiba Contracts) – Commitment Item #580002 • Maintenance of Equipment (Other than Toshiba) – Commitment Item #560006 • Rental of Equipment (Other than Toshiba) – Commitment Item #560011 Using the incorrect commitment item may result in payback with general funds or denial of the expenditure. Curricular Trips/Admission Fees 62. Admission Fees: Admission tickets for approved academic field trips may be purchased by using unrestricted funds or federal funds (Title I). Title I funds for the purchase of 61. Commitment Items for Copying/Duplication Charges: •

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