2024-2025 Program and Budget Handbook

Staff Conference Attendance as long as the cost is reasonable and allowable. For conferences that might be interpreted as “ entertainment ” or not benefiting the at risk Title I students but that the school considers instructional and is requesting to be funded with Title I, the FSEP office may require additional documentation and/or information (i.e., purpose and intent, who will be attending, how the expenditure will benefit students academically, how the expenditure supports your academic program, the data used to determine the need, how the information will be shared with other teachers not attending, how the effectiveness of this strategy will be monitored) prior to approval. When the burden of proof of the benefit to the Title I program is high, schools may want to consider funding these conferences with general funds. This commitment item number can also be used to pay for registration cost associated with a professional development webinar for staff members. Schools are required to follow District policy as it pertains to conference attendance. Schools who are requesting the use of Title I or Title III funds to pay for a conference, whether it is in city or outside of the city, must submit a 10.12.2 travel form to the Travel Desk along with a copy of the approved SPSA page(s) that names the specific conference prior to attending the conference. The failure to get pre-approval from the Travel Desk will cause a delay or a denial of the use of Title I or Title III funds for reimbursement. Due to requirements for “reasonableness”, Title I/Title III funds

cannot be used to pay for hotel and per diem fees for attendees who attend a conference within 45 miles of the school. For virtual conferences, the ATRN (for staff) and the 10.12.2 form (for parents) may not be needed. Please consult with procurement for the most up-to-date information. In addition, there will be a review process for conference attendances purchased with Title I funds. The review process will require schools to upload the required Title I documentation [SPSA page, conference flyer, quote/invoice and Approved Travel Request Notification (ATRN)] for staff in the Shopping Cart or through P-Card/Imprest reconciliation. For Shopping Cart and P Card/Imprest Reconciliation for parents attending a conference, the school will need to submit SPSA page, conference flyer, quote/invoice and approved 10.12.2 Travel Claim form. Restrictions on June Staff Conference Attendance: The restrictions to June Staff Conference Attendance using federal funds (Title I and Title III) have been lifted with certain caveats. Please be aware that Title I and Title III funds do not carryover and therefore all travel expenses must be expended by June 30. In addition, regardless of the federal funds expended date, schools need to be aware of Procurement closing deadlines that may affect when travel documents (Travel Requests entries and Travel Claim Reimbursement Requests) need to be submitted. These earlier deadlines are posted in the Procurement Year-End Closing Timelines memorandum that is

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