2023-2024 Program and Budget Handbook

Program and Budget Guidelines ✔ - Budget Guideline is applicable to the program ✖ -Not Allowed

Title I & CSI 7S046 - 7T691

Title III 7T197

8. Funds in Pending Distribution (Commitment Item #430009): Schools should address all Title I funds that are in the Pending Distribution commitment item no later than Ground Hog Day (February 2nd). Schools will need to submit a SPSA Modification on or before February 2nd to the Region for approval. If the funds remain in Pending Distribution after February 2nd and no modification has been submitted, the funds may be “swept up.” All unused fund will be used as part of the reallocation process for all Title I schools. 9. Negative Budget Amount (Commitment Item #430077): Any negative budget amount under Commitment item #430077 must be zeroed out. If funds are available at commitment item # 430009, schools are advised to use this first to offset the negative budget in 430077. 10. Prior Year Credit: If issued a credit from the prior year, the funds will be returned to the central office categorical program, as a prior year credit would affect the school's current allocation and violate Title I ranking and serving rules. 11. Gifting of Public Funds Prohibition: Article XVI, Section 6 of the California Constitution prohibits the gifting of public funds including federal funds. Therefore, the use of federal grant funds for purchasing prepaid store cards — i.e. retail/grocery stores, Amazon, iTunes, convenience stores, gas cards, etc. is not allowable. Because prepaid cards are considered “cash equivalents,” their use cannot be controlled, and does not meet the necessary and reasonable standard required by federal regulations. 12. Health and Welfare Benefits: Health and welfare benefit calculations for both classified and certificated staff have been updated to better align with positions funded with general funds or categorical resources. Contact your Fiscal Specialist for details. 13. Mileage: Reimbursement only for school employees who participate in Title I program activities such as Title I funded workshops and Title I meetings. The purpose and need for mileage must be specifically described in the SPSA. Mileage reimbursement for parents attending workshops should follow the guidelines in BUL-6748.2, Parent Conference Attendance . Note: Mileage for itinerants (Nurses, PSW, PSA Counselors, other itinerants) cannot be charged to the school’s Title I budget. 14. Penalties and Payback to the Title I Program: All penalties for non allowable items must be funded with general funds regular program

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