2023-2024 Program and Budget Handbook

(IT) service contracts for schools and/or offices. F. Software License Maintenance (renewals)… funds to pay for maintaining

school year and end by June 30th of the current school year when using the current year’s Title I funds (for exceptions, see Program and Budget Guidelines #85). First time purchase of new software and/or operating systems for instructional or dedicated Title I purposes will need to be purchased in the Supplemental Instructional Material expenditure line (SIM). New computer software and/or operating systems are not allowable for purchase using federal funds as they are considered non instructional purposes to-date information. The additional review process will also include trips that are booked directly with the Distr ict’s Transportation Branch. Based on the Education Department General Administrative Regulations (EDGAR), 2CFR Part 200 Section 200.438, costs of entertainment including amusement, diversion, and social activities and any associated costs are unallowable with federal funds (Title I). As a result, for curricular trips/conferences/professional development that might be interpreted as “entertainment” or not benefiting the at-risk Title I students but that the school considers instructional and is requesting to be funded with Title I, there will be a higher burden of proof. Therefore, the FSEP office may require additional documentation and/or information (i.e., lesson plan, purpose and intent, who will be attending, how the expenditure will benefit students academically, how the expenditure

internet-based publications and materials that supplement the core instructional program and are specific only to the classroom, delivery of instruction, and intervention, as well as periodic costs of licensing, support, or maintenance agreements for non-equipment items, such as software. The latest start date for a new or a renewal of a software license contract must occur by May 5th of the current

Conferences, Professional Development and Curricular Trips

Identify conferences, professional development or curricular trip destinations. Curricular trips are to supplement the core instructional program and to improve academic achievement for participating students. A description of these services, activities and the established need must be included in the SPSA. As part of the monitoring process, there will be an additional review process for Curricular Trips/Conferences/Professional Development purchased with Title I funds and it will require schools to upload the required Title I documentation (SPSA page, quote/invoice, conference flyer, Approved Travel Request Notification (ATRN) for staff or approved 10.12.2 Travel Claim form for parents) in the Shopping Cart and/or P-Card/Imprest Fund reconciliation. For virtual conferences, the ATRN (for staff) and the 10.12.2 form (for parents) may not be needed. Please consult with Procurement for the most up

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