2023-2024 Program and Budget Handbook

As part of the monitoring process, there will be an additional review process for contracts purchased with Title I funds and it will require schools to upload the required Title I documentation in the Shopping Cart. Note: Contracted personnel may not perform the duties of any classified, unclassified, or certificated employee. Questions should be referred to the Contract Administration Branch at (213) 241-3039. When processing contracts, please reach out to your Procurement Office for guidance. A. Contracted Instructional Service …funds for contracts with non-district individuals or firms for providing instructional programs/services. Identify the name of the company and type of services that will be provided. Individuals may not perform the duties of any classified, unclassified, or certificated employee. Schools may not independently contract for services. All contracts are made with LAUSD and must be processed by the Procurement Services Division. When purchasing an instructional contract, the SPSA must specifically describe and address the need for this item. Schools will be asked to submit the SPSA page and quote/contract/ Memorandum of Understanding (MOU) when submitting a Shopping Cart for an instructional contract prior to approval. B. Maintenance of Equipment …many schools have sizable investments in Title I equipment used to support instructional and/or professional development activities such as computers, copiers, etc. Schools may budget Title I funds for Maintenance of Equipment to pay for any needed maintenance cost for the Title I equipment purchase.

Title I schools wanting to budget Maintenance of Equipment and Rental of Equipment costs using Title I funds must budget this as a multi funded cost attributing no more than 50% to Title I. C. Rental of Equipment… enter the amount for lease agreement for instructional equipment. Title I schools wanting to budget Maintenance of Equipment and Rental of Equipment costs using Title I funds must budget this as a multi funded cost attributing no more than 50% to Title I. D. Non-Instructional Contracted Services... contracts for duplication service costs using the current District’s Toshiba contract. Use Budget Item #50003 (Other Non-Instructional Contract). See the Procurement Manual which is accessible on the left side of the Procurement Services Division website. (e.g., Toshiba Contracts) Title I schools wanting to budget copying/duplication costs using Title I funds must budget this as a multi-funded cost attributing no more than 50% to Title I. The initial duplication budget can be adjusted during the school year to reflect the actual costs attributed to Title I. Schools must retain records of duplication bills for audit purposes. When reconciling the Ghost Card, the funding must be split into two separate lines with no more than half of the total dollar amount being charged to Title I funds, and the other half charged to any appropriate non-Title I fund. See BUL-134710.0, Restricted Use of P Card, Ghost Card and Travel Card for Title I Program Purchases for more information. E. Non-Instructional Contracts-Other Services… may include Information Technology

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