2023-2024 Program and Budget Handbook

EL Program Budget Adjustment Request Budget adjustments are initiated with the assistance of the Regional fiscal staff using a Budget Adjustment Request (BAR) or through the School Front End (SFE) utilizing the School Budget Signature Form. Schools must scan the signed original copy of the School Budget Signature Form or BAR and upload the scanned copy to the completed modified online SPSA for review and approval by the Regional EL Program/Compliance Coordinator. The Regional EL Programs Coordinator is responsible for reviewing budget transfer requests to ensure compliance with EL program requirements. In addition, the SPSA should describe (a) key findings based on EL data, (b) strategies and actions to be implemented, (c) how progress toward proficiency will be evaluated, and (d) the system for monitoring effectiveness. Certificated (1000) Support staff personnel are required to keep a log of services provided to ELs. Support staff must complete a Periodic Certification Form if funded from one source or a Multi-Funded Time Report Log form when funded from more than one source (see BUL-2643.13, Documentation for Employees Paid from Federal and State Categorical Programs). Instructional Coach (Tutoring), X-Time: To pay an Instructional coach to provide targeted acceleration services to ELs outside of the basic assignment (i.e., only Saturdays or during off-basis time). Instructional Coaches budgeted to provide acceleration services must be listed as the teacher of record and must provide 100 percent

Budget adjustment requests are denied when: 1. They lack a clear and specific description of how the transfer will contribute to meeting the identified needs of ELs and/or 2. The intent is to transfer funds out of high priority budget categories for other authorized EL uses and/or 3. The request is inappropriate and does not meet EL program requirements Notes: If the District determines that a school has spent Title III funds inappropriately, the District has the right to require the return of these funds. Any unused Title III funds will not carry over to the following yea r’ s budget. direct acceleration services to ELs for the full amount of time budgeted. Supplemental Services of Certificated Staff The following services may be provided by a credentialed certificated teacher: Teacher X-Time (Tutor): To pay a regular status teacher to tutor or provide targeted acceleration services to ELs outside of the basic assignment (i.e., after school, Saturdays or off-track time). Acceleration services for ELs must be provided based on the following: 1. Identified linguistic and academic needs 2. ELs identified as not meeting the minimum progress expectation for ELs indicated in the

Appendix A-4