2023-2024 Program and Budget Handbook

Program and Budget Guidelines ✔ - Budget Guideline is applicable to the program ✖ -Not Allowed memorandum is issued annually. To avoid any delays in processing, please ensure that invoices and quotes for software licenses reflect the subscription period. *The end date for software licenses regardless of when the licenses were purchased/ renewed must be June 30 of the current school year. An exception will be made for schools that need access to the licenses through the month of July. With that exception, the end date must be July 31 of the new school year. As a reminder, the goods receipt must be processed in SAP by June 30 of the current school year. 86. Test Preparation Materials: Title I funds may not be used to purchase test preparation materials. The intent of these funds is for intervention, including materials that are used for academic preparation and are embedded in the standards-based instructional program. 87. Visual & Performing Arts and PE Materials: Categorical funds may not be used for Supplemental Instructional Materials (SIM) to support A-G required Visual and Performing arts and Physical Education in secondary schools. Parent and Family Engagement 88. Community Representatives: Because of the passage of Assembly Bill (AB) 670 (Chapter 582/2017), Community Representatives were placed into classified service. Schools can purchase 1, 2, 3, 4, 5, and 6-hour positions. A school will not be allowed to fund any new 8-hour Community Representative; however, existing 8-hour position may continue. Review the job description for Community Reps as this position is designed to assist, support and guide families through the Parent and Family Center and workshops. The description is available here. Schools can now multi-fund this position with federal and unrestricted funds. Please contact your Regional Title I Coordinator for applicable programs approved as a Single Cost Objective. Please note per BUL 4814.2, Multiple Assignments : “Classified employees who wor k 1000 hours or more in a fiscal year are permanently enrolled into the California Public Employees’ Retirement System (CalPERS), thereby causing both the District and the individual to contribute to the retirement system”. The school is required to budget for these expenses. Contact your fiscal specialist for more information on the additional cost. Note: Community Representative Z-Time is not allowable in Title I.

Title I & CSI 7S046 - 7T691

Title III 7T197

✖

✖

✖

✖

✔

✖

93