2023-2024 Program and Budget Handbook

Program and Budget Guidelines ✔ - Budget Guideline is applicable to the program ✖ -Not Allowed

Title I & CSI 7S046 - 7T691

Title III 7T197

If a school is using the current year’s Title I funds, the subscription period for Software Licenses is a maximum of one year and should begin in the current school year and not extend past June 30 of the same school year. Orders with subscription periods that go beyond the June 30 deadline will be rejected. Invoices and quotes need to reflect the subscription period. Schools may use the P-Card to purchase Software License Maintenance (renewals) with Title I funds. Please follow P-Card procedures regarding usage restrictions. In addition, there will be a review process software for licenses purchased with Title I funds. The review process will require schools to upload the required Title I documentation in the Shopping Cart. 83. S IM: A reasonable amount of a school’s allocation can be budgeted in SIM. The specific item(s) or supplemental program must be described in the SPSA. In addition, there is a review process for SIM items purchased with Title I funds and will require schools to upload the required Title I documentation in the Shopping Cart. Please see BUL-134711.0, Additional Review Process for Title I Expenditures for more information. Schools can use Title I funds to purchase certain supplemental instructional materials in the General Stores Catalog in SIM. For a list of these items, please go to the FSEP or General Stores Distribution website. • If a quote has a separate cost for PD services, schools will need to budget the PD contract under commitment item 580030 (Contracted Instructional Services) in addition to the software license budget item (Renewal – Commitment Item 580020 or New License – Commitment Item 430010). • If the quote does not have a separate charge for the PD, the entire cost can be charged to the Software License commitment item. 85. Start and End date of Software Licenses Purchases: The latest start and end date for a new or a renewal of a software license contract must occur by May 5th and end by June 30th of the current school year when using the current year’s Title I funds*. Per District’s MEM-2464.18, Carryover Policies For School Account Balances as of June 30 , “instructional materials and other school allocations are intended to provide services and resources for a school’s population in the year of allocation.” This 84. Software Licenses with Professional Development (PD):

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