2023-2024 Program and Budget Handbook

Program and Budget Guidelines ✔ - Budget Guideline is applicable to the program ✖ -Not Allowed

Title I & CSI 7S046 - 7T691

Title III 7T197

General Stores Distribution website. These items from the General Stores catalog must be specifically described in the SPSA 80. Other Books: Commitment Item #420010 – Other Books. • For Title I Schoolwide Program Schools, reference books (dictionaries, encyclopedia sets) for the school library are allowable expenditures • Targeted Assistance Schools are excluded from purchasing Other Books for the school library In addition, there will be a review process for Other Books purchased with Title I funds. The review process will require schools to upload the required Title I documentation in the Shopping Cart. 81. P-Card Restrictions Utilizing Title I Funds: Title I resources (Program Codes 7S046, 70S46, 7T691, 7E046) may not be used to reconcile Procurement Card (P-Card) expenditures except for admission fees, conference registration fees, curricular trips, software license renewal, Other Books and Supplemental Instructional Materials (SIM). For these six exceptions, schools are required to submit Title I documentation when reconciling. Please review BUL-134710.0, Restricted Use of P-Card, Ghost Card and Travel Card (T-Card) for Title I Program Purchases for the procedures for charging the P-Card. Note: Although Title I policy allows a school to use the P-Card for purchasing new and renewals of software licenses, schools must still follow Procurement policy with regards to the use of P-Card for purchasing software licenses (submission of Credit Card Exception Request form). Also, District policy requires that any vendor selling software licenses that requires student login must be in compliance with the Unified Digital Instructional Procurement Plan (UDIPP). Procurement Services Division has information online regarding vendors who meet this requirement. 82. Renewal of Software License: When budgeting for renewal of software licenses use Software License Maintenance (Commitment Item #580020, Budget Item #50243). Examples include online services for improving literacy, annual site licenses for Mathematics and Literacy skills, subscription fees for online resources for teachers and students, and other interactive learning simulations. See Program and Budget Guideline #85 for start dates of software licenses. Licenses purchased in the previous year, regardless of the funding, are considered a renewal for the new school year.

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