2023-2024 Program and Budget Handbook

Program and Budget Guidelines ✔ - Budget Guideline is applicable to the program ✖ -Not Allowed

Title I & CSI 7S046 - 7T691

Title III 7T197

Note: Schools and offices must place a red label on all equipment purchased with categorical funds. 68. Commitment Codes for Equipment: The following Commitment Items should be used when purchasing equipment: 430001- General Supplies-Technology is equipment with a total final below $500. The Budget Item # is 40127. 440001- Non-Capitalized Equipment with a total final cost of between $500 and $4,999. ▪ For classroom equipment – Non-Capitalized Equipment, Classroom – use Budget Item #40124. The purchase of Duplo machines, laminator, and poster maker may be purchased as Classroom equipment. ▪ For non-classroom equipment – Non-Capitalized Equipment, Other – use Budget Item #40125 (i.e. equipment for out-of classroom Title I-funded staff or for the Parent Center) 640001- Capitalized equipment with a total final cost of $5,000 and above. (for Capitalized Equipment, Classroom use Budget Item #60033) Commitment items must not be used interchangeably to pay for ancillary fees. Failure to adhere to this guideline can result in an audit finding that requires corrective action by the school. 69. Cost of Equipment: There may be instances when the total cost of equipment at the time of the submission of an order is different from the actual invoice (e.g., incorrect tax calculation, missing shipping costs, etc.). This may cause the expenditure line to be overdrawn. Therefore, it is highly recommended that a school add an additional 10% (not to exceed $1,000) to the budget to cover any unforeseen overages. If a school decides not to add the additional 10%, it will be the responsibility of the school to remedy the overage by completing a Title I budget adjustment with a modification to the SPSA. A payback to the Title I Program will occur if the school is not able to complete this process prior to the school year ending (check Procurement deadlines). 70. Deadline for Title I Equipment Purchases (General Supplies-Technology and/or Capitalized/Non-Capitalized Equipment): All Title I General Supplies-Technology and/or Capitalized/Non-Capitalized Equipment Shopping Carts must be submitted in SAP by January 30th so that equipment is received by May 5th of the current school year. Otherwise,

✔ (restricted for

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Capitalized Equipment only)

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✔

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